Let’s face it: no one enters accountancy for the paper. Yet many accountants find themselves drowning in receipts, contracts, invoices—and that infamous plastic wallet of “properly filed” documents from clients. In fact, 56% of UK accountants say manual tasks consume too much of their time*.
As tech advances, so do document scanners. With AI-driven software and high-speed hardware, the humble scanner is evolving into a vital business tool. If you’re overwhelmed by client files or lost in an inbox full of unnamed PDFs, here’s what experts at Docusoft, EzeScan, and Selectec** with the Foldr platform are doing about it – and what Epson is doing to make it even easier for you.
1. The Invoice Avalanche
The pain: Invoices arrive as paper, PDFs, or even photos, creating chaos.
Software solution: EzeScan’s Invoice Processing Automation Tool captures invoice data, uses intelligent OCR, validates it, and sends it to finance systems like Xero—eliminating manual data entry and errors.
Hardware solution: The Epson DS-900WN scans at up to 70 pages or 140 images per minute and has a 100-sheet ADF. Its 10.9cm touchscreen integrates perfectly with EzeScan, simplifying batch scanning and invoice routing.
2. The Lost Document Mystery
The pain: A client asks if you received a document. You’re left digging through folders like “MISC CLIENT DOCS 2025.”
Software solution: Docusoft’s CloudFiler makes documents fully searchable with OCR and uses templates to auto-file them. It supports eSignatures and audit trails for compliance and tracking.
Hardware solution: The Epson DS-800WN (and DS-900WN for that matter) supports barcode and zonal OCR metadata capture, enabling precise tagging during scanning with Docusoft—no more retroactive organising.
3. The ‘Scan-to-Nowhere’ Conundrum
The pain: You scan a file, but it disappears into an unknown drive—maybe permanently.
Software solution: ScanShare, available from Selectec, simplifies scanning with guided workflows like “Scan to Accounts” or “Payroll,” automating naming and archiving. Meanwhile, Foldr, also from Selectec, consolidates access to documents across various apps and storage locations.
Hardware solution: The DS-900WN supports embedded Foldr, giving users access to all Foldr features via the scanner touchscreen. Scan directly to folders or email securely—no more mystery destinations.
4. The Tyranny of Manual Entry
The pain: You’re stuck typing figures into spreadsheets. It’s repetitive, error-prone, and eats time.
Software solution: EzeScan SERVER automates the reading and classification of both structured and unstructured data, intelligently extracting and feeding it into workflow systems—saving hours of drudgery.
Hardware solution: The DS-800WN, compatible with TWAIN and ISIS drivers, fits smoothly into any data capture system. When paired with smart OCR tools, it becomes a non-stop digitising machine
5. The Client Who Brings a Shoebox
The pain: A client arrives with a box full of receipts they swear are “sorted.” They’re not.
Software solution: Both Docusoft and Selectec offer intelligent batch scanning. Use barcode separators or AI-powered classification to organise documents quickly.
Hardware solution: The DS-900WN handles wrinkled, mixed-size receipts and plastic cards with ease. Its slow mode protects fragile documents, scanning them without damage.
6. The Compliance and Security Headache
The pain: Data privacy laws require strict control. You must know where every document is and who accessed it.
Software solution: Docusoft provides audit trails and e-signatures, while EzeScan offers secure routing and an audit trail, making compliance painless.
Hardware solution: The DS-800WN includes secure user authentication and encrypted PDF output. It integrates with cloud or on-premise systems to support data protection standards and ISO compliance.
In Summary
Accountants juggle tight schedules and require flawless accuracy. Scanners are no longer just for digitising paper—they’re key productivity tools. With Docusoft, EzeScan, and Selectec leading in intelligent software and Epson’s cutting-edge hardware, accounting professionals can finally reduce manual tasks, improve compliance, and boost efficiency.
If you’re still using an outdated scanner and wondering if there’s a better way—there is. And with the right setup, your scanner might soon become your best office ally.
* According to a 2023 survey by Dext
** Selectec is a leading distributor of software solutions
By Kevin Dobson, Scan Product Manager, Epson
